PDCA 2020 Annual Conference - COVID-19

update on covid-19 / coronavirus


Updated march 4, 2020

We understand concerns about COVID-19 / Coronavirus is a primary concern for many people, and we want to be as transparent as possible and share information about what we are doing to prepare for the PDCA 23rd Annual Conference & Expo in Arizona. This page will be continually updated as new information is received.

There is a lot of information regarding the virus and some of it is conflicting. PDCA is monitoring the information provided by the Centers for Disease Control & Prevention (CDC) and the World Health Organization (WHO). Below are links and information you can follow:
Our top priority is focused on the health and safety of all participants at the PDCA 23rd Annual Conference & Expo, including attendees, exhibitors, vendors, staff, industry partners, and others involved in the show. We are proceeding as planned to hold a safe and successful conference in Phoenix on May 6-9. 

We are monitoring the Arizona Department of Health Services (AZDHS) regarding confirmed and presumptive cases of COVID-19 in the area. In addition, we will be verifying that all airports in Arizona have screening protocols in place.

Ultimately, we encourage everyone to make responsible decisions and stay home if they are sick.  Attendees and exhibitors with questions or concerns are encouraged to email the PDCA team at events@piledrivers.org

What is PDCA doing to prepare for COVID-19?

•    We are closely monitoring the news and will follow any protocols that are provided by the CDC and the WHO. We encourage exhibitors and attendees to take common-sense precautions by washing your hands,  using hand sanitizer, and following these GUIDELINES set by the CDC when they are onsite at the show.
•    We are monitoring the Arizona Department of Health Services (AZDHS) regarding confirmed and potential cases of COVID-19 in the area. 
•    We are taking steps to address concerns by providing heightened levels of cleanliness, including:
o    Working with the Arizona Grand Resort to ensure additional hand sanitizers will be provided throughout the resort.
o    Providing hand sanitizers in all registration and communal areas.
o    Coordinating with the Arizona Grand Resort regarding additional staff to clean all common areas using strong disinfectant on areas used more frequently, especially tables, door handles, etc.
o    Encouraging a "no handshake" policy onsite and we can provide buttons and stickers to attendees and exhibitors.

What happens if someone presents flu-like symptoms at the conference?

•    PDCA is looking into current protocols instituted by the Arizona Grand Resort and will update this section once received.
•    Until otherwise stated, PDCA will adhere to the CDC's recommendations as much as possible until the individual can be taken to a medical facility: https://www.cdc.gov/coronavirus/2019-ncov/about/steps-when-sick.html 
•    At this time, any testing for COVID-19 would be managed by local hospitals and/or the CDC.

How many registrants are from international countries?

•    86% of registrants are from North America
•    14% are from international counties outside of North America
•    0% of the 14% were registered from Asia; International registrants are from Canada and Finland currently

Will you refund my registration fee if I choose to not attend the shows?

•    PDCA's current Cancellation / Refund Policy is as follows:

A refund in the amount of 50% will be issued for cancellations received through 5:00 p.m. EST on Friday, April 3, 2020. No refunds will be issued after this date; however, you may transfer your registration to another individual. Sponsorships are non-refundable.

Refunds for Exhibit Booths will not be issued after 5:00 p.m. on Friday, March 20, 2020. Should you need to cancel your registration, cancellations must be made in writing either by mail, email or fax to Pile Driving Contractors Association.

•    If the spread of the Coronavirus worsens significantly, the CDC or the WHO issues US Travel Restrictions, or the AZDHS issues travel / community restrictions, this policy will be revisited and a decision regarding refunds will be made.

What are you doing to prevent those from high-risk areas from attending the conference?

•    We are encouraging everyone to make responsible decisions to stay home if they are sick and to not travel if they are traveling from high-risk areas.
•    We will be contacting the Phoenix International Airport to verify their policies regarding flights from high-risk countries including China, Italy, Iran, South Korea, etc. and if they are following protocols set by Trump administration.